Frequently Asked Questions

Pro AI Assistant is a Lithuania-based company specialising in AI assistants for employees, including document search, answers to internal procedure-related questions, knowledge base solutions and AI assistant implementation tailored to your company's documentation.

We work with Google Workspace, Microsoft 365, SharePoint, Notion and other business systems.

An AI assistant for employees is an internal tool that helps teams find information quickly, answer questions about procedures, documents and workflows, and automate repetitive tasks. It acts as a digital assistant available to your entire team.

Traditional chatbots are generally designed for customer support and respond to a limited range of predefined questions.

An AI assistant can access your company's documents, procedures and business systems, helping employees with everyday tasks, document search and business processes.

An AI assistant can help with:
• Searching for information across company documents
• Answering questions about internal procedures
• Supporting new employee onboarding
• Automating repetitive workflows
• Generating reports
• Transferring information between business systems
• Supporting customer service and sales teams

Yes. An AI assistant can be configured to work with your:
• Internal procedures
• Work instructions
• Knowledge bases
• PDF documents
• SharePoint
• Google Drive
• OneDrive
• Internal business systems

This allows the assistant to provide answers based on your organisation's own information and documentation.

Yes. Employees can ask questions in natural language and receive answers based on company documents, procedures and other internal information sources.

For example:
"What is our business travel policy?"

or

"Where can I find the latest quality control instructions?"

Not necessarily.

In most cases, an AI assistant can be integrated with the systems you already use, such as SharePoint, Google Drive, OneDrive and other document repositories.

Yes.

An AI assistant can analyse PDF files, work instructions, procedures, technical documentation and other documents, providing answers based on their content.

Some of the most commonly automated processes include:
• Document search and information retrieval
• Employee training and onboarding
• Customer enquiry management
• Report generation
• Data transfer between business systems
• Order processing
• Internal procedures and approval workflows

Yes.

Depending on the available integrations and permissions, AI can:
• Create tasks
• Generate reports
• Initiate approval workflows
• Fill in forms
• Transfer data between business systems

Yes.

AI assistants can be integrated with a wide range of business systems and tools, including:
• CRM platforms
• ERP systems
• Microsoft 365
• SharePoint
• Google Workspace
• Email systems
• Project management tools
• Other business applications

Yes.

AI assistants can communicate and process information in multiple languages, making them suitable for international and multilingual teams.

Yes.

AI solutions can be implemented with GDPR requirements in mind, using secure access controls and infrastructure hosted within the European Union.

It depends on the specific use case.

We help organisations assess AI-related risks and prepare for applicable EU AI Act requirements based on their particular use of AI.

Not necessarily.

This depends on the architecture and configuration of the chosen solution. In many implementations, your data is used only to provide context and generate responses, rather than being used to further train publicly available AI models.

Simpler solutions can be launched within a few days.

If integrations, data preparation or custom processes are required, implementation typically takes from a few weeks to a few months.

Pricing depends on:
• the volume of documents
• the number of integrations
• the number of users
• the complexity of processes being automated

After an initial consultation, we provide a tailored proposal.

Yes.

We help monitor usage, optimise AI responses, expand functionality and ensure the solution continues to deliver value for your business.